Travel Information

Visas

All international delegates, apart from New Zealand citizens, must obtain a Visa or Electronic Travel Authority (ETA) before travelling to Australia. Please ensure you organise your documentation well in advance of travel.

If you are attending the Conference from overseas please download the Business Factsheet document which identifies the appropriate visa option, while the visa application requirements handout identifies the appropriate visa application process.

Australia’s Electronic Travel Authority (ETA) is an electronically-stored authority for travel to Australia for a short-term tourist or business entry. ETAs are issued within seconds of being requested through computer links between the Australian Immigration Department, travel agents, airlines and specialist service providers around the world. Over 30 countries around the world have access to the free ETA system.

Meeting delegates from non-ETA countries will need to obtain a Business (short stay) visa, even if some tourism activities are planned for part of the stay in Australia. It is called a 456 visa if it is issued as a label into a passport. Alternatively, you may wish to use the Visa Finder to help determine which visa you require.

Participants, attendees and speakers that will not be working, performing or otherwise be paid to contribute at the event:

Attendees, speakers and exhibitors that will be working, performing or otherwise be paid to contribute at the event may be eligible for the following visa options:

Details are available from your local Australian Embassy/Consulate or visit the Australian Department of Immigration website www.immi.gov.au for more information.

Customs

Delegates carrying commercial goods or samples may need to obtain permits for their goods depending on the nature of the goods, regardless of value. Quarantine and wildlife regulations and other restrictions may also apply to certain goods. All travellers must declare amounts of $10,000 or more in foreign or Australian currency (notes and coins) you take into or out of Australia. For more information visit www.customs.gov.au.

Invitation Letters

  1. The invitation letter will be issued via email with your registration confirmation. Registrations must be paid for in full before an invitation letter will be issued.
  2. Your name must be listed exactly as it appears on your passport. Any differences between the name on your passport and the name on your invitation letter or other documentation could lead to a delay and/or denial of your visa.
  3. Please note HUGO, Encanta Event Management and the organising committee of the conference are not authorized to assist with the VISA process beyond providing the Notification of Invitation Letter issued by Encanta Event Management. Should your application be denied, Encanta Event Management and the organising committee of the conference cannot change the decision of the Department of Foreign Affairs and Trade (DFAT), nor will Encanta Event Management or  the organising committee of the conference engage in discussion or correspondence with DFAT or the Embassy on behalf of the applicant..
  4. It takes around one month for the Embassy to process the VISA application, please register as early as you can to make sure you have enough time.
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